Privacy Policy

Effective Date: 06-02-2025
Last Updated: 07-07-2025

1. Introduction

NexClinAI (“we,” “our,” or “us”), operated by Nexnu Vision AI Solutions Pvt. Ltd., is committed to protecting your privacy and handling your personal information responsibly. This Privacy Policy explains how we collect, use, store, and protect your information when you visit our website or use our services.

Our Mission: We provide de-identified medical datasets for AI research while maintaining the highest standards of data protection and privacy.

2. Scope of This Policy

2.1 What This Policy Covers

  • ✅ Website visitors accessing www.nexclinai.com
  • ✅ Registered users of our dataset portal
  • ✅ Clients and prospects evaluating or licensing our datasets
  • ✅ Partners and collaborators in our research network
  • ✅ Newsletter subscribers and event attendees

2.2 What This Policy Does NOT Cover

  • ❌ Patients or clinical subjects (our datasets are fully de-identified)
  • ❌ Third-party websites linked from our site
  • ❌ Clinical data subjects (all data is anonymized before processing)

3. Information We Collect

3.1 Information You Provide Directly

  • Contact & Registration: Name, email, phone, organization, job title
  • Business Info: Intended use, research goals, licensing needs
  • Communication: Emails, call notes (with consent), support logs

3.2 Information Collected Automatically

  • Technical: IP, browser, OS, screen size, device info
  • Usage: Pages visited, clicks, session data
  • Cookies: Essential, analytics, preference, marketing

3.3 Information We Do NOT Collect

  • ❌ Personal Health Information (PHI)
  • ❌ Identifiable clinical data or patient records

4. How We Use Your Information

  • Service: Dataset access, client onboarding, support
  • Communication: Emails, updates, research engagement
  • Operations: Compliance, invoicing, analytics
  • Security: Fraud protection, monitoring

5. Legal Basis (GDPR)

Purpose Legal Basis
Service delivery Contract performance
Marketing Legitimate interest (opt-out)
Analytics Legitimate interest
Legal compliance Legal obligation
Research collaboration Consent

6. Data Sharing and Disclosure

  • We do not sell your data.
  • Shared only with secure service providers and legal obligations.
  • May be processed in India, EU, or US under data protection safeguards.

7. Data Security

  • Technical: AES-256 encryption, firewalls, MFA
  • Organizational: Role-based access, vendor checks
  • Breach Response: 72-hour notification window under GDPR

8. Data Retention

  • Analytics: 26 months
  • Client records: 7 years
  • Technical logs: 12 months
  • Marketing data: Until consent withdrawn

9. Your Privacy Rights

  • ✅ Right to Access, Correction, Deletion
  • ✅ Right to Object or Restrict Processing
  • ✅ Right to File Complaints (via DPO or regulatory body)

10. Cookies

Used for functionality, analytics, and marketing (with consent).

  • Manage via browser or our cookie banner
  • Google Analytics opt-out browser add-on available

11. Third-Party Services

  • Calendly, Zoom, AWS, Cloudflare, GitHub, Google Analytics, Mailchimp
  • Users responsible for reviewing external privacy policies

12. Special Considerations

  • No services intended for children under 16
  • Automated decisions subject to human review
  • Sensitive data processed only with explicit consent

13. Policy Updates

  • 30-day notice for material updates
  • Minor updates posted online
  • Archived versions available on request

14. Contact

Nexnu Vision AI Solutions Pvt. Ltd.
DPO: privacy@nexclinai.com
Legal: legal@nexclinai.com
Madurai, Tamil Nadu, India
www.nexclinai.com

15. Acknowledgment

By using our services, you acknowledge and agree to the terms in this Privacy Policy.

This policy was last updated on 07-07-2025.